Department Assistant, Ryan Library Point Loma Nazarene University – San Diego

https://pointloma.wd1.myworkdayjobs.com/en-US/PLNUCareers/job/San-Diego—Point-Loma/Department-Assistant–Ryan-Library_R0001541?source=Indeed

Provide support services to library director, faculty, staff of Ryan Library

JOB STATUS

Time:

Full time

***

 

RESPONSIBILITIES

  • Primary Department Contact: Serve as library liaison to vendors, members of the public, and individuals associated with special library projects; receive, sort, and distribute all incoming mail/deliveries
  • Library Acquisitions: Order and receive most materials for the library collection; maintain subscriptions and memberships.
  • Accounting Responsibilities: Use the Workday platform to create and manage check requests, expense reports, supplier information, and related processes.
  • Equipment and Supplies: Maintain vendor-related information; facilitate equipment purchase, maintenance and repair; maintain inventory of departmental supplies and replenish as needed.
  • Personnel Information: Maintain library personnel information and phone lists. Order name plate/insert and business cards as needed.
  • Facility Coordinator: Schedule non-academic use of RLC 100-level classrooms, RLC Deck and LW202 in Astra scheduling program.
  • Building Monitor: Submit work orders and serve as main point of contact for building maintenance and/or repairs
  • Library Coffee Nook: Maintain supply inventory/collect monies/make routine deposits.
  • Charitable Donations: Process/record/create receipts for gift books and other donations.
  • General library support: Assist with library projects, brochures, etc.
  • Maintain a well-organized and professional office.
  • Perform other duties as assigned.

 

QUALIFICATIONS

  • Two years administrative experience with proficiency in: Excel, Word, Publisher, Google applications (Gmail, Google Sheets, Google Docs) and a general knowledge of accounting and scheduling programs.
  • Strong organizational skills and the capacity to use independent judgment in prioritizing tasks while experiencing frequent interruptions.
  • Attitude of customer service, enthusiasm, team-building and professionalism.
  • Command of correct English usage, spelling, grammar and punctuation.
  • Accuracy and attention to detail.
  • Familiarity with basic accounting principles.
  • Ability to type 55 wpm.
  • Respect for confidential information.
  • Flexibility and sensitivity to the needs of faculty, staff, and students.
  • Effective interpersonal and communication skills to establish and maintain working relationships within the campus community and general public.
  • Understanding of and commitment to the spiritual mission of the University.

 

PHYSICAL REQUIREMENTS
The work is primarily sedentary and may require sitting for extended periods of time. Use of computer equipment: computer keyboard, mouse, and monitor. Vision to read documents, email and other correspondence, and reports on paper and computer monitor. Hearing and speaking to communicate effectively with others in person and by phone. Will also stand, stoop, push, pull, and lift up to 20 lbs throughout the day.

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